INDIAN ASSOCIATION OF CLINICAL MEDICINE

PREAMBLE:

The Association is being formed with the aim to promulgate the art of Clinical Medicine in the era of Hitech instrumentation and imaging techniques, when 60%-70% of population is being treated entirely on Clinical basis.

This is to encourage the clinical medicine to shape out in most disciplined sceintfic way and to interact and exchange the experience in various sub-specialities of medicine. It is need of the time to bring specialities and super specialities to common forum in the interest of best possible Management of patients.

This Association will conduct Scientific Sessions on Case Discussions, problems in Clinical Diagnosis and Management. This association is being formed by the following Founders:

  1. M.C. Gupta
  2. P.K. Wahal
  3. N.L. Patney
  4. D.K. Hazra
  5. M.M. Singh
  6. S.K. Sharma
  7. B.B. Maheshwari
  8. M.L. Pursnani
  9. A.K. Gupta
PART-1
MEMORANDUM OF ACADEMY
  1. The name of the Association was ‘The Indian Association of Clinical Medicine’ which was amended as Indian Academy of Clinical Medicine in 1995 and further amended in March 2002 as Indian Association of Clinical Medicine.
  2. The Registered Office of the Association shall be situated at Agra.
  3. The Headquarters of the Association shall be at Agra.
  4. AIMS AND OBJECTIVES:
    • To encourage and advance the knowledge, study and practice of the science of

         Clinical  Medicine in all ways.                                                     .

  • To hold meetings, conferences, study circles or gatherings for the study and

         discussion of problems relating to clinical medicine.

  • To award prizes, medals or other certificates or diploma of proficiency in the

         science of clinical medicine to persons found fit thereof after such tests,

         examinations  or ther scrutiny as may be prescribed from time to time.

  • To print, publish, distribute or sell books, pamphlets, notices, pictures, periodicals,

         News papers or magazines or any other literature or any matter concerning or

         relating to the science of practice of Clinical medicine or the life of work of eminent

         persons.

  • To Co-operate with other Associations or individuals to promote the objects of the

         Association.

  • To construct, provide, regulate and maintain building rooms or other structures for

          the purposes of the association and to alter, add to or remove any of them.

  • To receive any gift or legacy of moveable property (including money) either with

         or without conditions to promote the objects of the Association.

  • To acquire by purchase, lease or otherwise, any property, rights or privileges for the

          purpose of the Association.

  • To  act as trustees, agents or managers of property endowed by any person for

          objects of or similar to those of the Association

  • To organize branches of the Association or to appoint agents and correspondents whether in India or elsewhere for promoting all or any of the objects of the Association.

4.11   To draw, make, accept, endorse, execute, negotiate, purchase, lend money upon,

          discount, hold and dispose off cheques, promissory notes, bills of exchange, drafts

          and other instruments and to cancel or vary such instruments.

4.12   To lay out, advance, invest and deal with the Association’s money with or to such

          person and in or upon such investments, securities and generally in such manner as

          may from time to time determined.

4.13    To engage such officials, servants or other persons as may be found necessary or

           convenient for the conduct and management of affairs of the Association.

  • To make bye-laws , rules and regulations of the Association and to delete, change

           or add to the same from time to time.               

  • To do all such other acts as may be necessary, incidental, conductive or convenient

            to the attainment of the above objects or any of them.

Explanation:  It is hereby declared that the intention is that none of the objects or powers enumerated above shall be deemed subsidiary or auxillary merely to the objects mentioned in any one or more of them.

PART-2
RULES AND BYE-LAWS
1. Definitions and abbreviations:

Unless otherwsie specified in succeeding paragraphs Association means Indian Association of Clinical Medicine (IACM), HQ means the HQ of Association at Agra,  “Journal” means “The Journal of Indian Academy of Clinical Medicine (JIACM)”, “Governing Body” means the Governing Body of Association, “Credential Committee” means the Credential Committee of Indian Association of Clinical medicine, “Organising Secretary” means Organising Secretary of Annual Conference of Indian Association of Clinical Medicine, “Office Bearer” means a person holding the office of President, President-Elect, Vice-President, Honorary General Secretary or Honorary Treasurer in the Governing Body.

2. Membership :

2.1 The membership of Association shall be of five catagories viz. (a) Patrons (b) Founder Fellows (c) Fellows (d) Life Members and (e) Associate Life Members.

  • Eligibility Criteria for various memberships:
    • PATRONS: Any corporate body donating rupees Fifty Thousand can at the discretion of the Governing Body be enrolled as a Patron of the Association. Any individual other than a corporate body, who in the opinion of the Governing Body, can contribute to the image and objectives of the Association significantly, and who wishes to enrol as a Patron, can be so enrolled at the discretion of the Governing Body, provided he/she donates Rs.25,000/- Patron shall have no voting rights nor can they propose, second or hold any office of the Academy.
    • Founder Fellows: Out of all the clinicians registering as Fellow till Ist Foundation Conference, first maximum of 200 will be designated as Founder Fellows of the Indian Association of Clinical Medicine. No Fellow/Life Member shall be designated as “Founder Fellow” after the Foundation Conference.
    • Fellow:

Eligibility Criteria

  1. Minimum experience of ten years after Postgraduate qualification/continuous Membership of Indian Association of Clinical Medicine for not less than Five years. However, direct fellowship shall be awarded to outstanding people eligible for Life Membership under rule 2.2.4 on recommendation of Credential Committee and approval of Governing Body.
  2. Should have a significant contribution to Clinical Medicine.
  • Should be approved by the Credential Committee appointed for the purpose by the Governing Body.
  1. iv)     Fellowship Fee: Shall be Rs. 9000/- payable once in life till revised.        Persons awarded direct fellowship shall pay life membership fees and Convocation fee in addition to fellowship fees.

2.2.4.    Life Member:

A postgraduate degree M.D., D.M., MRCP, FRCP, MNAMS, FAMS, DNB or equivalent in internal medicine from any institution or university recognised by the Medical Council of India or approved by the Governing Body of the Association. Internal Medicine includes specialities such as Cardiology, Gastroenterology, Nephrology, Neurology, Clinical Haematology, Chest, TB, Endocrinology, Gerentology, Diabetology, Infectious diseases, Allergy, Immunology, Rheumatology, Medical Oncology, Psychiatry, Paediatric Medicine, Dermatology, Diagnostic Imaging ,Interventional Radiologist and Critical Care Medicine.

  • Membership Fees:

Membership fees shall be Rs. 3000/- by a single payment till revised.    The Life Member shall not be required to pay any further yearly subscriptions.

             2.2.6.   Associate Life Member

Any person holding a postgraduate degree not covered in clause       No. 2.2.4 or diploma recognised by MCI in any branch of medical science but is not eligible to become Life Member, is eligible to become Associate Life Member. Associate Life Member shall not have right to vote, propose, second or contest any position of the governing body. They shall also not be entitled for participation in Award Session or for recommendation for any distinction conferred by the Association. The fees for such membership shall be same as that of Life Member.

             2.2.7.   Postgraduate Provisional Member (PG Membership)

Any person doing a postgraduate degree in Internal Medicine and other specialities as required for life membership of Indian Association of Clinical Medicine (IACM). Post Graduate student will pay membership fees of Rs. 3000/- by single payment till revised. Postgraduate student application accompanied with certificate from head of the department. Post graduate members shall be have no voting rights,  nor the right to propose or second any one or contest for any office of the governing body. Postgraduate members of the association are not eligible for any oration or lecture. The PG Member shall not be required to pay any further fee after passing the MD degree.

 

  • Membership procedure:
    • The Governing Body shall have the authority to admit applications to

                      all categories of membership / fellowship. The resignation from

                      membership for any other reason shall also be accepted / authorised by

                      the Governing Body.

  • The membership applications shall be in the form prescribed by the

                       Governing body and shall be duly proposed and seconded by the

                      existing valid life member/Fellow/Founder Fellow. It shall be

                      accompanied by documentary evidence of eligibility qualification and

                      prescribed fee by demand draft in favour of “INDIAN ASSOCIATION

                      OF CLINICAL MEDICINE ” payable at “AGRA”.

  • Resignation:

The member wishing to resign from membership shall inform Honorary General Secretary in writing to that effect.

  • Cessation of Membership:

 Governing Body by majority of total members may remove the name of any member from the register of members for gross misconduct, after giving him a proper opportunity to defend himself and hearing in person. Such action of governing body shall be subject to the ratification by the general body of the Association.

  • Register of Membership:

A register of members containing their names and addresses shall be kept. All changes in the status of  members taking place from time to time shall be recorded. A complete list of members with their addresses shall be circulated to all the members once in three years.

  • Privilage of membership:
    • All Associate Life Members/Life Members/Fellows/Founder Fellows

                 shall be entitled to participate in all the activities of the Association.

                     They shall also receive a free copy of the journal after it is started.

  • The right of vote shall rest with Founder Fellows/Fellows. Life Members

                    shall be eligible to vote after completion of 12 months standing in the

                    Academy on 30th June.

3. Governing Body :

 3.1    The affairs of the Association shall be managed by its Governing body.

3.2   The Governing Body shall consist of :

        3.2.1           President                                                           One

               3.2.2           President Elect                                                  One

               3.2.3           Immediate Past President                                 One

               3.2.4          Vice Presidents                                                  Two

               3.2.5          Honorary General Secretary                              One

               3.2.6          Honorary Treasurer                                            One

               3.2.7          Elected Members General                                  Eight

   (All India Basis)

               3.2.8          Elected Members  (Zonal)                                 Five

(North, South, East, West, Central) Zones to be defined geographically as below:

EAST ZONE: Bihar, West Bengal, Assam, Nagaland, Orissa, Meghalaya, Arunachal Pradesh, Andman and Nicobar, Sikkim, Tripura, Mizoram, Manipur and Jharkhand.

SOUTH ZONE: Karnataka , Andhrapradesh, Kerala,Tamilnadu, Pondichery, Lakshdveep.

CENTRAL ZONE: Madhya Pradesh, Uttar Pradesh, Chattisgarh and Uttranchal.

NORTH ZONE: Delhi, Haryana, Punjab, Chandigarh, Himachal Pradesh, Jammu & Kashmir.

WEST ZONE: Maharashtra, Gujrat, Rajasthan, Goa , Daman and Diu.

              3.2.9         Ex-Officio Members                                           One

                              (Editor JIACM)

             3.2.10        Co-opted members                                            Three

                              -Joint Secretary nominated by President   

                              -Joint Secretary nominated by Secretary                        

                              -Joint Secretary nominated by Editor

  • Organising Secretary                                         Two

(Organising Secretary of annual conference & immediate past annual conference)

  • The tenure of office for President, President-Elect, Immediate Past  

                  President, Vice-Presidents and all Co-opted members is one year. A year

                  shall be counted after the Annual General Body meeting upto the next

                  general body meeting. The tenure of office for Honorary General

                  Secretary, Honorary Treasurer, Elected Members Governing Body (All

                 Indian as well as Zonal) shall be two years.

  • The 8 elected members on All India basis shall be so arranged that 1/2 of

                 these retire every year so that there shall be elections for 4 elected members

                 every year. The zonal members shall be elected once every two years.

  • The office bearers and members of governing body shall assume office

                 after the annual general body meeting and a year shall count upto and

                 inclusive of next Annual general body meeting.

  • The Founder President Dr. M.C.Gupta shall be a permanent invitee in the  

                 Governing Body meetings.

  • Elections:
    • Since the year 1993 is the inception year of Indian Association of Clinical

               Medicine the  Adhoc Governing Body nominated by the Founder President

               shall continue till the First General Body Meeting to be held at the time of

               first inaugural conference.

      3.3.2        For the year 1994 all the Founder Fellows will be eligible for contesting

                      election.

  • For the year 1995 and onward the eligibility criteria shall be as follows:
    • For the post of President-Elect and Vice-Presidents a candidate shall

      have held an elected position in the Governing Body at least for 1

     tenure.

  • For all other positions, continuous membership of the Association for at least one year.
  • No member shall be eligible to seek election consequtively or otherwise for more than 1 tenure as President-Elect, more than 2 tenures as Vice-President.
  • No member shall hold the post of Honorary General Secretary, Honorary Treasurer or Elected Member of Governing Body for more than three tenures in any particular position. The total duration of office in the Governing Body in all these posts put together shall not exceed 6 tenures.
  • The President/President-Elect shall not seek election for any position in the Governing Body in future.
  • Any person holding any office bearer post shall not contest any other post whose tenure starts during the pendency of his office.

3.4. ELECTION PROCEDURE:

  • The President shall become immediate past President, and the President-Elect

             shall become President automatically after the annual General Body Meeting.

            The elections shall be held for President Elect and Vice-Presidents and four

            elected members General (All India Basis) every year and for Honorary

            General Secretary, Honorary Treasurer and Zonal  members every two years.

  • By 28th February, the Honorary General Secretary shall send to each member a list of vacancies in the Governing Body and invite nomination for these vacancies. The nomination paper which shall set out the candidate’s name and address and the office for which the candidate is nominated shall be proposed by one member seconded by another member and duly signed by the candidate signifying his/her willingness to stand for the election and to serve the Governing Body if elected. There shall be a separate nomination paper for each candidate and for each post. These nominations must reach the Honorary General Secretary by the 31st of March. For every post, the nomination paper must be accompanied by a sum of Rs.1500/- (Rupees One Thousand Five Hundred only) (non-refundable) from a candidate in the form of a demand draft payable at Agra. A nomination paper not accompanied by a Bank Draft of Rs.1500/- shall be demed invalid. A short biodata not exceeding 200 words shall accompany the nomination if desired.
  • The Honorary General Secretary shall inform the contesting candidates of all the nominations received for the post they are contesting and if any one wishes to withdraw his/her nomination, he/she should inform the Honorary General Secretary in writing on or before 15th
  • By 30th April, the Honorary General Secretary shall send these nominations for balloting if the number of nominations for each category exceeds the seats of the Governing Body. The ballot papers should bear the signatures of the Honorary General Secretary and one of the scrutineers.
  • All ballot papers should be returned to the Honorary General Secretary by 15th
  • If the dead line for any of these procedures falls on a Sunday or a Bank Holiday, delivery by post on the next working day shall be considered as the dead line.
  • These ballot papers shall be scrutinised and the results declared at the meeeting of Governing Body which shall be held ordinarily not later than 15th
  • In case of a vacancy arising out of an uncontested position ,fresh nominations shall be invited by the Honorary General Secretary by issuing a notice.Withdrawls shall be allowed till 15 days of last date of nomination. The Governing Body shall fill the vacancy out of these nominations in their immediate succeeding meeting.
  • If a candidate gets elected to two positions, he shall vacate one position of his choice and the vacancy shall be filled by the candidate who polled the next highest votes in the same category.
  • Any Governing Body Member may resign his/her position by giving notice in writing to the Honorary General Secretary or the President. The resignation shall take effects from the date of its acceptance by the Governing Body.
  • Any Governing Body member who ceases to be a valid member shall be deemed to have vacated his position in the governing body
  • If a vacancy occurs in any office otherwise than by efflux of time, the Governing Body shall elect a member to fill this vacancy in the same manner as 3.4.8
  • CO-OPTION OF GOVERNING BODY MEMBERS:
    • The Governing Body shall co-opt the following members in their first meeting after the Annual General Body meeting:
  1. Joint Secretary nominated by the President, Honorary General Secretary and Editor.
  2. Organising Secretary of next Annual Conference.
  3. The President elect shall be the Chairman of Scientific Committee.
    • The Honorary General Secretary shall receive nominations for the co-opted positions along with the consent of the nominees before hand. The nomination for Joint Secretary shall be made by the President, Secretary and Editor individually. The nomination of the Organizing Secretary, IACM Annual Conference shall be made by the Branch/Institution hosting the Annual Conference of IACM while the nomination for other posts shall be made by any sitting Governing Body Members.
  • CREDENTIAL COMMITTEE:

 

  • Since year 1993 is the inception and foundation year the Credential Committee will be appointed by the Founder President and will consist of 3 members. One of them will be designated as Convener Credential Committee.
  • The Credential Committee will consist of 6 members and will be elected from amongst its members, by the members of Governing Body. One of them shall be designated as Chairperson of the Credential Committee. Honorary General Secretary shall be ex-officio convener of the committee. President-Elect shall be an ex-officio member of the Credential Committee. Out of 6 members 3 will retire each year and will be replaced by 3 new members so that all the members do not change at the same time. The tenure of Office of the Credential Committee will be 2 years, the year being counted from one Annual General Body Meeting to next Annual General Body Meeting. No person shall be appointed to the Credential Committee for more than two terms.

FUNCTIONS:

Credential Committee shall scrutinize all the applications for the award of fellowship and for the award of medal, prizes, orations etc, if instituted at a later date.  

4. ORDER OF PRECEDENCE, PROTOCOL AND SEATING ARRANGEMENT:

4.1            The order of precedence shall be as under:

  1. President
  2. Immediate Past President
  3. President-Elect
  4. Vice-Presidents
  5. Honorary General Secretary
  6. Honorary Treasurer
  7. Elected Members Governing Body
  8. Editor, Journal of IACM
  9. Organising Secretary of Annual Conference
  10. Co-opted members
    • Protocol and seating arrangements at various functions on Dais:

Appendix-A

          4.2.1      At inauguration of the Conference

                        Appendix-B

          4.2.2      At inauguration of C.M.E.

                        Appendix-C

          4.2.3      At inauguration of Scientific Session

                 Appendix-D

   4.2.4      At Convocation

          

5. MEETINGS:
  • GENERAL BODY
    • The President shall preside over all meetings of the Governing Body and the General Body. If the President is not present, one of the Vice-President in order of seniority or in their absence, one of the Life Members present at the meeting shall be elected by other members to preside over the meeting. The seniority of the Vice President shall be decided by the number of votes polled in the election or in case of uncontested election by the length of membership of the Academy.
    • Annual General Body meeting: The Annual General Body meeting of the academy shall be held each year on a day, time and place to be fixed by the Governing Body. The notice and agenda for the Annual General Body Meeting of the Academy shall be posted at least 30 days in advance of the date fixed for the meeting.
    • The Governing Body shall submit an Annual Report of the proceedings of the Governing Body and its Committees, if any and of the activities of the Academy together with a statement of the assets and liabilities of the Academy and an abstract of receipts and disbursements during the year and the report of the auditors, if any.
    • The President may , whenever he thinks fit, and shall upon a requisition made in writing and signed by not less than 15% members of the Academy convene a Special General Body Meeting at such place as he may decide. Any requisition made by the member shall state the objects of the Special meeting proposed to be called and shall be addressed to the Honorary General Secretary.
    • The Honorary General Secretary shall, upon receipt of such a requisition proceed to convene, under orders of the President, a Special General Body Meeting which shall be held within sixty days from the date of receipt of such requisition, at a place and time fixed by the President.
    • At the Special General Body Meeting, only the business of which notice has been given or such questions as naturally arise thereon shall be discussed.
    • Any member desiring to move a resolution at the Annual General Body Meeting shall give notice of the same in writing to the Honorary General Secretary at least sixty days before the date fixed for the General Meeting.
    • Ten percent members present at a General Meeting shall form the quorum for the meeting.
    • If within half an hour from the time appointed for a General Body Meeting there is no quorum, the meeting, if convened on the requisition of members, be dissolved and in any other case shall stand adjourned to half an hour and will meet on the same day and at the same place.
    • The person presiding at the General Body may with the consent of the members adjourn the same from time to time and from place to place, but no business shall be transacted at any adjourned meeting other than the business left unfinished at the meeting from which the adjournment took place.
    • No quorum shall be necessary for any adjourned General Body Meeting.
    • Subject to the law being in force at that time the resolutions passed in a General Body Meeting shall be given immediate effect to, by the office bearers of the Academy unless stated otherwise.
  • GOVERNING BODY:
    • Governing Body meetings: The Governing Body shall meet at such times as may be necessary for the transaction of the business of the Academy.
    • A meeting of the Governing Body shall be convened by the Honorary General Secretary with the consent of the President.
    • The Honorary General Secretary shall convene a special meeting of the Governing Body upon a requisition in writing signed by not less than 7 members of the Governing Body thereof. At least three weeks previous notice shall be given to the members of the Governing Body for an ordinary meeting of the Governing Body. An urgent meeting may be called at a shorter notice which should not be less than 7 days.
    • Five members of the Governing Body shall be the quorum for meeting of the Governing Body, If thre is no quorum within 15 minutes after the appointed time, the meeting if convened upon the requisition of members, shall be dissolved and in any other case shall stand adjourned for half an hour and meet at the same place and on the same day. For such an adjourned meeting a quorum will not be necessary and it may transact the business for which the meeting was called.
    • If the President of the Governing Body so directs, any business of the Governing Body may be transacted by circulation instead of a meeting.
6. MANAGEMENT:
    • To enter into all such negotiations and contracts and rescind and vary all

          6.1 The management of the Academy shall be vested in the Governing Body, who in addition to the powers by these Rules expressly conferred upon them may exercise all such powers, and do all such acts and things as may be excercised or done by the Academy and are not hereby or by law expressed directed or required to be exercised or done by the Academy in General body meeting.

      • Without prejudice to the general powers hereby conferred, the Governing Body shall have the following powers, that is to say Power.
        • To acquire by purchase, lease or otherwise for the Academy any property

                               rights or privileges which the Academy is authorised to acquire at such price and generally on such terms and conditions as they may think fit. such contracts and execute and do all such acts, deeds and things, in the name and on behalf of the Academy as they may consider expedient for or in relation to any of the properties, rights and privileges or the purposes of the Academy.

    • To borrow or secure the payment of any sum or sums of money for the purposes of the Academy.
    •  To institute, conduct, defend compound or abandon any legal proceedings by or against the Academy or otherwise and to compound and allow time for payment or satisfaction of any debts due and of any claims or demands by or against the Academy.
    • To refer any claim or demands by or against the Academy to arbitration and to observe and perform the awards.
    • To make and give receipts, releases and other discharges for money payable to the Academy and for the claims and demands of the Academy.
    • To receive donations and any other sums of money and all and any other materials, articles and things due to or intended for the Academy.
    • To incur all necessary expenses for the maintenance and carrying out of the objects and intention of these Rules and Memorandum of the Academy.
    • To appoint and , at their discretion, remove or suspend such managers, clerks, agents and servants or permanent, temporary or special services as they may from time to time think and to determine their powers and duties and fix their salaries or emoluments and to require security in such instances to such amount as they may think fit.
    • To appoint committees and to delegate, subject to such conditions as they may impose, any of their powers to such committees or such member or members their body as they may think fit and to revoke from time to time such delegation.
    • To nominate Chairman and a Convener from amongst the members of such committee. The President will preside at such Committee meetings and the Convener shall be responsible for forwarding the reports of there to the Governing Body. The President and Honorary General Secretary will be ex-officio members of these Committees.
    • To make, vary and repeal bye-laws for the regulations of the business of the Academy, its officers, managers, clerks, agents and servants.
7. PROPERTY, MONEY AND ACCOUNTS:
    • The PROPERTY, movable or immovable belonging to the Academy shall

                              vest in the Governing Body.

    • No sale, exchange,mortgage, lease or other transfer of immovable property belonging to the Academy shall be valid unless at least the President or any one of the Vice-Presidents and the Honorary General Secretary shall execute the document of transfer.
    • All money of the Academy shall be deposited and / or invested:

        7.3.1            In approved Bank or Banks.

    • In Government and other negotiable trustee securities or in any other mode

                       permitted under the Act or in accordance with the administrative orders of

                       Government from time to time.

    • Accounts and other investments in the name of the Academy shall be operated by the President, Honorary General Secretary, Honorary Treasurer and one member of the Governing Body authorised for the purpose, each document being signed by any two of them.
    • Organising Secretary shall be authorised to open an Bank account in the name of IACM-CON at his place. Organising Secretary shall also be authorised to raise funds from Pharmaceutical Companies and general public.

                                  All accounts of the conference shall have to be audited and a copy submitted to the Central office within one year by the Organisers of the Annual Conference of IACM.

          7.6                   Editor JIACM shall be authorised to open an Bank Account in  the   name of JIACM at his place. Editor shall submit audited account of every year in July and  at the  end of his term shall handover to new Editor. Subject to availability of funds the Governing Body shall sanction some funds every year per member to the journal. The Editor of the Journal shall also be authorised to issue an appeal through the Journal only, and to the members  and pharmaceutical companies only for financial help towards journal account.

8. DUTIES OF OFFICE- BEARERS:
      • President: The President will preside over the General Body and all official meetings of the Academy. The President shall guide the activities of the Academy and further the aims and objectives of the Academy. The President may allocate all or any of the powers and duties under this or any other clause of these rules to the Honorary General Secretary.
      • Vive-President : Vice-President will preside over the meetings in the absence of the President. They will act according to the duties assigned by the President and help the President actively to further the aims and objects of the Academy in general and in their Zones in particular.
      • President–Elect:

          8.3.1      Shall be ex-officio member of all committees appointed by the

                        Governing Body and also of Credential Committee.

      • Shall organise the Scientific Programme at the time and venue of the

                    Conference.

      • Honorary General Secretary :Subject to the control and regulations of the Governing Body, the Honorary General Secretary shall be responsible for carrying out the directions and decisions of the Governing Body. In particular the Honorary General Secretary shall:

                             8.4.1    Convene meetings of the Governing Body whenever necessary or called

                                         upon to do so.

                             8.4.2    Have administrative control over all the affairs of the Academy.

      • Keep accurate minutes of all the meetings of the Academy and

                  Governing Body.

                             8.4.4    Prepare the Annual Report of the Academy.

                             8.4.5    Perform such duties as are incidental to his office.

      • All notices, communications, letters, memoranda and other papers

                  whether they are acts of the Governing Body or of the General Body

                   shall be signed or authenticated by the Honorary General Secretary and

                  when so signed or authenticated shall be conclusive.

      • Honorary Joint Secretary : He shall carry out such duties as assigned by the President or the Honorary General Secretary.
      • Honorary Treasurer :

                             8.6.1    The treasurer shall maintain true accounts of the funds and other assets

                                         of the Academy and of funds and other assets concerned with or in any 

                                         way controlled by the Academy.

      • Collect all dues of the Academy and pay in all such amounts in to the banking account of the Academy, and inform the secretary once in every month of the money so paid.
      • Make disbursements and maintain vouchers provided that any, expenditure exceeding Rs.500/- in a month shall be made after obtaining the sanction of the Governing Body.
9. MISCELLANEOUS ADMINISTRATIVE RULES :
  • Every question submitted to a meeting of the Governing Body or the General Body shall be decided according to the majority of the votes cast by the members present and voting at such meeting. In case of equality of votes , the person presiding shall have a second or casting vote in addition to his vote as a member.
  • Once at least in every year the accounts of the Academy shall be examined and audited and their correctness ascertained by one or more registered accountants appointed for the ensuing year by the members at Annual General Body Meeting each year. The report of the auditor or auditors shall form part of the Annual Report submitted to the next General Body Meeting. The auditor of the Academy shall hold office until the next Annual General Body Meeting. The retiring auditor or auditors shall be paid such remuneration or honorarium as the members may fix at Annual General Body meeting at which such auditor or auditors may be appointed.
  • Any notice required by these Rules may be given by sending letter to the address mentioned in the register of members and the same shall be deemed to have been received by the addressee on the date on which it would have reached him in the ordinary course of post.  
  • Seniority of the member / fellow of the Academy, in case of any controversy, will be decided on the basis of his/her standing in the Academy i.e. from date of approval of his/her membership/fellowship by the Credential Committee/Governing Body. In case of the date of joining being the same the seniority will be decided by the date of submission of the application to the Honorary Secretary. If this date is also same then the seniority shall be decided by the age.
  • ABROAD MEMBERSHIP: Membership fees for persons staying abroad shall be $150. Fellowshp fees shall be $300. Rules & regulations regarding Fellowship/ membership shall be the same.
10. . PUBLICATIONS AND EDITORS:
  • The Academy may publish a Journal, Books, Pamphlets or any other Publications under the general directions of the Governing Body. The Journal shall be published under the direction of an Editorial Board, consisting of an Editor, a Secretary and not more than three members who shall be appointed by the Governing Body on the recommendation of Editor. Editor shall hold office for three years and will be eligible for re-nomination so as to have a total tenure of not more than six years . The Editorial Board shall work under the general control and supervision of the Governing Body and shall submit six monthly reports to the Governing Body. Any vacancies on the Editorial Board by resignation or otherwise shall be filled by the Governing Body in its next meeting.
  • The Honorary Editor’s post shall be filled by inviting nominations from amongst the members of the Academy. The Credential Committee will review these nominations and recommend 3 names to the Governing Body in order of merit for consideration and to nominate one person out of these as the Honorary Editor. The Editor so nominated shall hold the position for a period of 3 years but shall be eligible for renomination for a miximum of two tenures of 3 years each consecutive or otherwise. For all other periodicals or books to be published by the Academy, nominations for the Editorship shall be processed by the Credential Committee and Governing Body in a similar manner.
11. . BRANCHES OF THE ACADEMY:
  • Any city or a town or a group of towns having at least 10 valid members of the Academy can form a Branch.
  • The Branches in any state can have academic meeting and also form a State Branch.
  • The States in the Zones, as defined in the Constitution of the Academy, can hold Zonal academic meetings and these will be recognised as Zonal meetings. If the Zones so wish, they could form a Zonal chapter of the Academy.
  • All the Branches, State and Zonal Chapters, shall be governed by the Constitution of the Academy.
  • The Branches, State and Zonal Chapters, may adopt their own Constitution in accordance with Constitution of the Academy for their day -to-day functioning only. The head of the Branch, Zone or Chapter will be designated as the “Chairman” and not as “President”.
  • Membership of the Academy is mandatory to become a member of a Branch, Zone or Chapter as mentioned above.
  • All members must pay their dues to the Central Office of the Academy and not to the Branch, State or  Zonal  However these chapters may collect a separate subscription for running the local academic activities.
  • The Branches, State and Zonal Chapters may organise National or International Conferences only in specialities of Medicine. Also the date for these conferences shall be at least 40 days before or after the Annual Conference of the Academy. 25% of the profit and minimum of Rs.5000/- whichever is higher must be paid to the Centre Office of the Academy. This only pertains to National or International Conferences. For holding such meetings, permission of the Governing Body must be obtained. Proper decorum shall have to be maintained by inviting the President and the Honorary General Secretary of the Academy to such National or International Conferences.
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12. . SHARES OF FEES TO BE PAID TO CENTRAL OFFICE OF IACM

  • 50% of CME and 25% of the delegation fee from all catogries of the delegates at the Annual Conferences of the Academy shall have to be paid to the Central Office of the Academy. All accounts of the Conference shall have to be audited and a copy submitted to the central office within one year by the organisers of the Annual Conference of the Academy.

13 . AMENDMENT AND REPEAL:
  • Subject to the law for the time in force, the members in General Body Any proposal / suggestion which has been discussed after a due noticemeeting shall have power to add, to vary or repeal any of the provisions contained in these Rules, provided that such additions, variations or repeal is effected by means of a resolution of which due notice shall have been given and which shall be assented to by the vote of at least two-third of the members present at the meeting. in the Annual General Body meeting and has been rejected shall not be brought up again for a period of 3 years.
14 . JURISDICTION:

  • This constitution will in all respects be governed by and construed in accordance with rules and bylaws given therein. All the judicial matters related thereto are subject to Agra Courts jurisdiction only.